Workflows

Introduction to StickyPrompts Workflows

StickyPrompts Workflows allow you to connect multiple prompts and AI interactions into automated sequences. Build powerful AI pipelines that transform inputs through multiple steps, connect to external systems, and deliver polished results with minimal manual intervention.

Key Benefits

Process Automation

• Reduce manual steps between AI interactions
• Create repeatable, consistent processes
• Save time on routine AI tasks
• Maintain quality across complex operations

Data Transformation

• Pass outputs from one prompt to another
• Transform and refine content progressively
• Apply conditional logic to AI-generated content
• Create multi-step content pipelines

System Integration

• Connect StickyPrompts to external tools and platforms
• Trigger workflows from external events
• Export workflow results to other systems
• Build AI into your existing processes

Workflow Components

Prompt Nodes

The building blocks of any workflow:

📄 Prompt Node: "Initial Draft"
├── Input: Raw user requirements
├── Process: Convert to detailed outline
├── Output: Structured content outline
└── Connected to: "Content Expansion" node

Transformation Steps

Process data between prompt nodes:

{
  "transformation_id": "format_headings",
  "input_source": "outline_generation",
  "operations": [
    {
      "type": "regex_replace",
      "pattern": "^(.*?)$",
      "replacement": "## $1"
    },
    {
      "type": "filter",
      "condition": "length > 5"
    }
  ],
  "output_destination": "content_writing"
}

Conditional Branches

Create intelligent workflows with decision points:

🔀 Condition: "Check Content Type"
├── If {{CONTENT_TYPE}} == "technical"
│   └── Route to: "Technical Writing" prompt
├── If {{CONTENT_TYPE}} == "marketing"
│   └── Route to: "Marketing Copy" prompt
└── Else
    └── Route to: "General Content" prompt

External Integrations

Connect to other systems and tools:

{
  "integration_type": "webhook",
  "trigger_point": "workflow_completion",
  "endpoint": "https://api.example.com/content-update",
  "payload_template": {
    "content": "{{WORKFLOW_RESULT}}",
    "metadata": {
      "workflow_id": "{{WORKFLOW_ID}}",
      "created_at": "{{TIMESTAMP}}",
      "version": "{{VERSION}}"
    }
  },
  "authentication": {
    "type": "bearer_token",
    "token_variable": "{{API_KEY}}"
  }
}

Creating Workflows

Visual Workflow Builder

StickyPrompts’ intuitive visual builder lets you:

• Drag and drop nodes to create workflows
• Connect nodes with logical flows
• Configure transformations visually
• Test workflows at each step

Template Gallery

Start with pre-built workflow templates:

• Content production pipelines
• Research and analysis workflows
• Creative ideation processes
• Customer interaction sequences
• Data processing workflows

Code-Based Definition

For advanced users, define workflows programmatically:

{
  "workflow_id": "research_to_presentation",
  "version": "1.0",
  "nodes": [
    {
      "id": "research_gathering",
      "type": "prompt",
      "template_id": "web_research_template",
      "input_mapping": {
        "TOPIC": "{{WORKFLOW_INPUT.topic}}",
        "DEPTH": "{{WORKFLOW_INPUT.research_depth}}"
      }
    },
    {
      "id": "insight_extraction",
      "type": "prompt",
      "template_id": "insight_analysis_template",
      "input_mapping": {
        "RESEARCH_DATA": "{{research_gathering.OUTPUT}}"
      }
    },
    {
      "id": "presentation_creation",
      "type": "prompt",
      "template_id": "slide_deck_template",
      "input_mapping": {
        "KEY_INSIGHTS": "{{insight_extraction.OUTPUT}}",
        "STYLE": "{{WORKFLOW_INPUT.presentation_style}}"
      }
    }
  ],
  "connections": [
    {
      "from": "research_gathering",
      "to": "insight_extraction"
    },
    {
      "from": "insight_extraction",
      "to": "presentation_creation"
    }
  ],
  "output_mapping": {
    "PRESENTATION": "{{presentation_creation.OUTPUT}}",
    "RAW_RESEARCH": "{{research_gathering.OUTPUT}}",
    "INSIGHTS": "{{insight_extraction.OUTPUT}}"
  }
}

Workflow Types

Content Production Workflows

Blog Pipeline Example:

📝 Research → 📝 Outline → 📝 Draft → 📝 Edit → 📝 Format

Product Description Flow:

📋 Product Specs → 📝 Feature Benefits → 📝 Target Audience Mapping → 📝 Final Copy

Data Analysis Workflows

Survey Analysis Pipeline:

📊 Data Import → 📊 Cleaning → 📊 Analysis → 📊 Visualization → 📊 Insights

Financial Report Generator:

📈 Data Collection → 📈 Trend Analysis → 📈 Risk Assessment → 📈 Report Generation

Customer Interaction Workflows

Support Query Processor:

📞 Query Classification → 📞 Solution Lookup → 📞 Response Generation → 📞 Satisfaction Check

Personalized Outreach:

👤 Profile Analysis → 👤 Needs Identification → 👤 Message Customization → 👤 Follow-up Planning

Advanced Workflow Features

Error Handling

Configure robust error management:

{
  "error_handling": {
    "on_failure": {
      "action": "retry",
      "max_attempts": 3,
      "backoff_strategy": "exponential",
      "initial_delay_seconds": 5
    },
    "fallback": {
      "action": "redirect",
      "fallback_node": "error_recovery_prompt"
    },
    "notification": {
      "channels": ["email", "slack"],
      "recipients": ["{{ADMIN_EMAIL}}", "{{TEAM_CHANNEL}}"]
    }
  }
}

Versioning and History

Track workflow changes and results:

📜 Workflow Version History
├── v1.0.0 (2023-10-15)
│   ├── Initial workflow design
│   └── Basic 3-step process
├── v1.1.0 (2023-11-02)
│   ├── Added error handling
│   └── Improved data transformation
└── v2.0.0 (2024-01-20)
    ├── Redesigned for scalability
    └── Added conditional branching

Workflow Analytics

Monitor and optimize performance:

{
  "analytics_dashboard": {
    "metrics": [
      {
        "name": "completion_rate",
        "description": "Percentage of successfully completed workflow runs",
        "target": 98.5
      },
      {
        "name": "average_duration",
        "description": "Average time to complete workflow",
        "target": "< 45 seconds"
      },
      {
        "name": "error_frequency",
        "description": "Number of errors per 100 runs",
        "target": "< 2"
      }
    ],
    "history_retention": "90 days",
    "reporting_frequency": "daily"
  }
}

Integration Examples

CRM Integration

Automate customer communications:

{
  "integration": {
    "type": "crm",
    "platform": "salesforce",
    "trigger": {
      "event": "new_opportunity",
      "conditions": {
        "opportunity_size": "> 10000",
        "stage": "proposal"
      }
    },
    "workflow": "proposal_generator",
    "output_action": {
      "type": "create_document",
      "template": "proposal_template",
      "attach_to": "opportunity_record"
    }
  }
}

Content Management

Publish content automatically:

{
  "integration": {
    "type": "cms",
    "platform": "wordpress",
    "authentication": {
      "method": "oauth",
      "credentials_variable": "{{WP_CREDENTIALS}}"
    },
    "workflow": "blog_production",
    "output_action": {
      "type": "create_post",
      "status": "draft",
      "post_type": "post",
      "taxonomy_mapping": {
        "categories": "{{CONTENT_CATEGORIES}}",
        "tags": "{{CONTENT_TAGS}}"
      },
      "notification": {
        "recipients": ["{{EDITOR_EMAIL}}"],
        "message": "New content ready for review: {{POST_TITLE}}"
      }
    }
  }
}

Workflow Templates

Marketing Content Pipeline

📋 Project Brief Input
↓
📝 Campaign Strategy Generation
↓
🔀 Content Type Selection
├── Social Media → Platform-specific copy generation
├── Email → Email sequence creation
├── Blog → Full article generation
└── Ad Copy → Ad variant creation
↓
📋 Review & Approval Step
↓
📊 Performance Prediction
↓
📤 Publication Scheduling

Product Development Assistant

🔍 Market Research Analysis
↓
💡 Feature Ideation
↓
📊 Feature Prioritization
↓
📝 Specification Writing
↓
🧪 Test Case Generation
↓
📄 Documentation Creation

Financial Analysis Workflow

📊 Data Collection
↓
🧹 Data Cleaning & Normalization
↓
📈 Trend Analysis
↓
🔍 Anomaly Detection
↓
💰 Investment Recommendation
↓
📑 Report Generation

Best Practices

Workflow Design Principles

Clarity:

• Name nodes descriptively
• Document the purpose of each step
• Maintain clear data flow
• Use consistent naming conventions

Modularity:

• Build reusable workflow components
• Create purpose-specific nodes
• Avoid overly complex workflows
• Break complex processes into sub-workflows

Reliability:

• Implement comprehensive error handling
• Add validation between steps
• Create fallback paths
• Test workflows thoroughly

Performance Optimization

Efficiency Tips:

• Minimize unnecessary prompt nodes
• Use efficient transformations
• Implement caching for repeated operations
• Process in parallel when possible
• Set appropriate timeouts

Security Considerations

Data Protection:

• Secure sensitive variables
• Implement access controls
• Audit workflow execution
• Sanitize inputs and outputs
• Implement data retention policies

Getting Started

1. Plan Your Workflow

   • Identify the process you want to automate
   • Map out the steps and decision points
   • Define inputs and outputs for each step

2. Build a Simple Workflow

   • Start with 2-3 connected prompts
   • Test each step individually
   • Connect the steps in the workflow builder
   • Run end-to-end tests

3. Refine and Expand

   • Add error handling
   • Implement conditional logic
   • Connect to external systems
   • Add analytics and monitoring

4. Deploy and Monitor

   • Move to production
   • Set up alerts and notifications
   • Monitor performance
   • Gather user feedback

Start simple and grow your workflows as you become more familiar with StickyPrompts’ powerful automation capabilities. With practice, you’ll be building sophisticated AI pipelines that save time and deliver consistent, high-quality results.