Business Examples

Discover practical business prompt examples that you can adapt for your organization. These templates cover common business scenarios across marketing, sales, customer service, strategy, and operations.

Marketing Examples

Social Media Content

Campaign Announcement:

Create a social media post announcing our {{PRODUCT_NAME}} {{CAMPAIGN_TYPE}}.

## Campaign Details:
- Product: {{PRODUCT_NAME}}
- Key Benefit: {{MAIN_BENEFIT}}
- Target Audience: {{TARGET_DEMOGRAPHIC}}
- Campaign Duration: {{START_DATE}} to {{END_DATE}}
- Special Offer: {{PROMOTION_DETAILS}}

## Post Requirements:
- Platform: {{SOCIAL_PLATFORM}}
- Tone: {{BRAND_VOICE}}
- Character Limit: {{CHARACTER_LIMIT}}
- Include hashtags: {{HASHTAGS}}
- Call-to-Action: {{CTA_TEXT}}

Create an engaging post that drives {{DESIRED_ACTION}} while maintaining our {{BRAND_PERSONALITY}}.

Brand Awareness Content:

Develop a {{CONTENT_TYPE}} that showcases {{COMPANY_NAME}}'s expertise in {{INDUSTRY_FOCUS}}.

## Content Goals:
- Establish thought leadership in {{EXPERTISE_AREA}}
- Target audience: {{AUDIENCE_SEGMENT}}
- Content length: {{WORD_COUNT}} words
- Tone: {{CONTENT_TONE}}
- Key messages: {{KEY_MESSAGES}}

## Include:
- Industry insights and trends
- {{COMPANY_NAME}}'s unique perspective
- Actionable advice for {{TARGET_AUDIENCE}}
- Subtle brand positioning
- Professional credibility indicators

Ensure the content provides genuine value while subtly reinforcing our position as {{INDUSTRY_POSITION}}.

Email Marketing

Welcome Series Email:

Create a welcome email for new {{CUSTOMER_TYPE}} customers of {{COMPANY_NAME}}.

## Customer Profile:
- Customer Type: {{CUSTOMER_TYPE}}
- Purchase: {{PRODUCT_SERVICE}}
- Industry: {{CUSTOMER_INDUSTRY}}
- Company Size: {{COMPANY_SIZE}}

## Email Structure:
1. **Subject Line:** Mention {{MAIN_BENEFIT}}
2. **Personal Welcome:** Address {{CUSTOMER_NAME}}
3. **Value Confirmation:** Reinforce their smart choice
4. **Next Steps:** Guide them to {{ONBOARDING_ACTION}}
5. **Resources:** Provide {{HELPFUL_RESOURCES}}
6. **Support:** Introduce {{SUPPORT_CONTACT}}

## Brand Elements:
- Tone: {{BRAND_TONE}}
- Voice: {{BRAND_VOICE}}
- Key Value: {{VALUE_PROPOSITION}}

Create an email that makes {{CUSTOMER_NAME}} feel confident about their decision and excited to get started.

Re-engagement Campaign:

Write a re-engagement email for customers who haven't {{DESIRED_ACTION}} in {{TIME_PERIOD}}.

## Customer Context:
- Last Activity: {{LAST_ACTIVITY_DATE}}
- Previous Purchases: {{PURCHASE_HISTORY}}
- Engagement Level: {{PREVIOUS_ENGAGEMENT}}
- Customer Segment: {{CUSTOMER_SEGMENT}}

## Re-engagement Strategy:
- Acknowledge their absence without guilt
- Highlight new features/products since {{LAST_ACTIVITY_DATE}}
- Offer incentive: {{INCENTIVE_TYPE}}
- Create urgency: {{URGENCY_FACTOR}}
- Multiple CTA options: {{CTA_OPTIONS}}

## Personalization:
- Use their name: {{CUSTOMER_NAME}}
- Reference their interests: {{KNOWN_INTERESTS}}
- Mention their industry: {{CUSTOMER_INDUSTRY}}

Create a compelling email that wins back {{CUSTOMER_NAME}} without appearing desperate.

Sales Examples

Lead Qualification

Discovery Call Script:

Create a discovery call script for qualifying {{LEAD_TYPE}} leads for {{PRODUCT_SERVICE}}.

## Lead Information:
- Company: {{LEAD_COMPANY}}
- Contact: {{LEAD_NAME}}, {{LEAD_TITLE}}
- Industry: {{LEAD_INDUSTRY}}
- Company Size: {{COMPANY_SIZE}}
- Source: {{LEAD_SOURCE}}

## Qualification Framework:
- Budget: {{BUDGET_RANGE}}
- Authority: {{DECISION_MAKER_LEVEL}}
- Need: {{PAIN_POINT_CATEGORY}}
- Timeline: {{IMPLEMENTATION_TIMELINE}}

## Call Structure:
1. **Opening:** Build rapport about {{COMMON_GROUND}}
2. **Current State:** Understand their {{CURRENT_SITUATION}}
3. **Challenges:** Explore {{PAIN_POINTS}}
4. **Impact:** Quantify {{BUSINESS_IMPACT}}
5. **Solution Fit:** Connect to {{OUR_CAPABILITIES}}
6. **Next Steps:** Propose {{FOLLOW_UP_ACTION}}

Create a consultative script that positions us as trusted advisors, not pushy salespeople.

Proposal Template:

Create a business proposal for {{CLIENT_COMPANY}} addressing their {{PRIMARY_CHALLENGE}}.

## Client Overview:
- Company: {{CLIENT_COMPANY}}
- Industry: {{CLIENT_INDUSTRY}}
- Size: {{COMPANY_SIZE}}
- Current Challenge: {{PRIMARY_CHALLENGE}}
- Decision Maker: {{DECISION_MAKER}}

## Proposal Sections:
1. **Executive Summary:** Key benefits for {{CLIENT_COMPANY}}
2. **Challenge Analysis:** Deep dive into {{PRIMARY_CHALLENGE}}
3. **Proposed Solution:** How {{OUR_SOLUTION}} addresses their needs
4. **Implementation Plan:** {{TIMELINE}} timeline with milestones
5. **Investment:** {{PRICING_STRUCTURE}} with ROI projections
6. **Success Metrics:** How we'll measure {{SUCCESS_CRITERIA}}

## Value Proposition:
- Primary Benefit: {{MAIN_BENEFIT}}
- Secondary Benefits: {{ADDITIONAL_BENEFITS}}
- ROI Projection: {{ROI_ESTIMATE}}
- Risk Mitigation: {{RISK_FACTORS}}

Create a compelling proposal that positions our solution as essential for {{CLIENT_COMPANY}}'s success.

Sales Follow-up

Post-Demo Follow-up:

Write a follow-up email after a product demo with {{PROSPECT_COMPANY}}.

## Demo Context:
- Attendees: {{DEMO_ATTENDEES}}
- Product Shown: {{PRODUCT_FEATURES}}
- Questions Asked: {{KEY_QUESTIONS}}
- Interest Level: {{ENGAGEMENT_LEVEL}}
- Next Step Discussed: {{AGREED_NEXT_STEP}}

## Follow-up Elements:
1. **Thank You:** Acknowledge their time and engagement
2. **Demo Recap:** Highlight moments when they showed interest
3. **Address Concerns:** Respond to {{QUESTIONS_CONCERNS}}
4. **Additional Resources:** Provide {{RELEVANT_RESOURCES}}
5. **Clear Next Step:** Propose {{SPECIFIC_NEXT_ACTION}}
6. **Value Reinforcement:** Remind them of {{KEY_BENEFITS}}

## Personalization:
- Reference specific comments from {{PRIMARY_CONTACT}}
- Address industry-specific needs for {{INDUSTRY}}
- Connect to their stated goals: {{BUSINESS_OBJECTIVES}}

Create a follow-up that moves the conversation forward while providing additional value.

Customer Service Examples

Support Responses

Technical Issue Resolution:

Create a customer support response for {{CUSTOMER_NAME}} regarding {{ISSUE_TYPE}}.

## Customer Information:
- Name: {{CUSTOMER_NAME}}
- Account Type: {{ACCOUNT_LEVEL}}
- Product: {{PRODUCT_VERSION}}
- Issue: {{TECHNICAL_ISSUE}}
- Urgency: {{PRIORITY_LEVEL}}

## Response Framework:
1. **Acknowledgment:** Validate their frustration
2. **Understanding:** Confirm issue details
3. **Solution:** Provide step-by-step resolution
4. **Prevention:** Explain how to avoid future occurrences
5. **Follow-up:** Ensure satisfaction

## Tone Guidelines:
- Empathetic and professional
- Clear and jargon-free
- Confident but not condescending
- Helpful and solution-focused

## Additional Support:
- Escalation path: {{ESCALATION_PROCESS}}
- Resources: {{HELPFUL_LINKS}}
- Contact: {{DIRECT_CONTACT}}

Create a response that resolves {{CUSTOMER_NAME}}'s issue while strengthening their relationship with our company.

Billing Inquiry Response:

Respond to {{CUSTOMER_NAME}}'s billing question about {{BILLING_ISSUE}}.

## Account Details:
- Customer: {{CUSTOMER_NAME}}
- Account ID: {{ACCOUNT_ID}}
- Billing Period: {{BILLING_PERIOD}}
- Issue: {{BILLING_CONCERN}}
- Amount in Question: {{DISPUTED_AMOUNT}}

## Response Approach:
1. **Immediate Acknowledgment:** Thank them for reaching out
2. **Issue Investigation:** Show you've reviewed their account
3. **Clear Explanation:** Break down the charges in simple terms
4. **Resolution:** Provide specific next steps
5. **Prevention:** Help them understand future billing

## Key Points:
- Be transparent about all charges
- Explain any changes from previous bills
- Offer payment options if applicable
- Provide billing contact for future questions

Create a response that resolves confusion and builds trust in our billing practices.

Customer Success

Onboarding Check-in:

Create an onboarding check-in email for {{CUSTOMER_NAME}} after {{ONBOARDING_PERIOD}}.

## Customer Profile:
- Customer: {{CUSTOMER_NAME}}
- Company: {{COMPANY_NAME}}
- Product: {{PRODUCT_PACKAGE}}
- Onboarding Date: {{START_DATE}}
- Implementation Goal: {{SUCCESS_OBJECTIVE}}

## Check-in Goals:
- Assess progress toward {{SUCCESS_OBJECTIVE}}
- Identify any obstacles or challenges
- Provide additional resources if needed
- Reinforce value and ROI
- Plan next phase of success

## Email Structure:
1. **Progress Celebration:** Acknowledge their achievements
2. **Health Check:** Ask about current experience
3. **Value Reinforcement:** Highlight benefits they're seeing
4. **Resource Offering:** Provide additional help
5. **Future Planning:** Discuss expansion opportunities

Create a proactive check-in that ensures {{CUSTOMER_NAME}} is maximizing value from our {{PRODUCT_PACKAGE}}.

Strategic Planning Examples

Market Analysis

Competitive Analysis Brief:

Create a competitive analysis brief for {{COMPANY_NAME}} in the {{INDUSTRY}} market.

## Analysis Scope:
- Primary Competitors: {{MAIN_COMPETITORS}}
- Market Segment: {{TARGET_MARKET}}
- Analysis Period: {{TIME_FRAME}}
- Geographic Focus: {{MARKET_REGION}}

## Analysis Framework:
1. **Market Position:** Where each competitor stands
2. **Strengths:** What they do well
3. **Weaknesses:** Opportunities for differentiation
4. **Pricing Strategy:** How they position value
5. **Marketing Approach:** Their customer acquisition methods
6. **Product Features:** Capability comparison

## Strategic Insights:
- Market gaps we can exploit
- Competitive advantages to leverage
- Threats to monitor
- Partnership opportunities

## Actionable Recommendations:
- Short-term tactical moves
- Long-term strategic positioning
- Investment priorities

Create an analysis that informs strategic decisions and identifies competitive opportunities.

Business Planning

Quarterly Planning Template:

Develop a quarterly business plan for {{DEPARTMENT}} focusing on {{PRIMARY_OBJECTIVE}}.

## Quarter Overview:
- Department: {{DEPARTMENT}}
- Quarter: {{QUARTER_YEAR}}
- Primary Objective: {{PRIMARY_OBJECTIVE}}
- Success Metrics: {{KEY_METRICS}}
- Budget: {{QUARTERLY_BUDGET}}

## Plan Structure:
1. **Previous Quarter Review:** Lessons learned and achievements
2. **Market Context:** Current conditions affecting {{DEPARTMENT}}
3. **Objectives:** Specific goals for {{QUARTER_YEAR}}
4. **Strategies:** How we'll achieve each objective
5. **Tactics:** Specific actions and timelines
6. **Resources:** People, budget, and tools needed
7. **Risk Assessment:** Potential obstacles and mitigation
8. **Success Metrics:** How we'll measure progress

## Key Focus Areas:
- {{FOCUS_AREA_1}}
- {{FOCUS_AREA_2}}
- {{FOCUS_AREA_3}}

Create a comprehensive plan that aligns {{DEPARTMENT}} with company objectives.

Operations Examples

Process Documentation

Standard Operating Procedure:

Create a standard operating procedure for {{PROCESS_NAME}} in {{DEPARTMENT}}.

## Process Overview:
- Process Name: {{PROCESS_NAME}}
- Department: {{DEPARTMENT}}
- Frequency: {{PROCESS_FREQUENCY}}
- Owner: {{PROCESS_OWNER}}
- Stakeholders: {{INVOLVED_PARTIES}}

## SOP Structure:
1. **Purpose:** Why this process exists
2. **Scope:** What's included and excluded
3. **Responsibilities:** Who does what
4. **Prerequisites:** Required resources and conditions
5. **Step-by-Step Procedure:** Detailed actions
6. **Quality Checks:** Validation points
7. **Troubleshooting:** Common issues and solutions
8. **Documentation:** Required records and reports

## Quality Standards:
- Accuracy requirements: {{ACCURACY_LEVEL}}
- Time standards: {{TIME_REQUIREMENTS}}
- Compliance needs: {{REGULATORY_REQUIREMENTS}}

## Continuous Improvement:
- Review schedule: {{REVIEW_FREQUENCY}}
- Feedback collection: {{FEEDBACK_PROCESS}}
- Update procedure: {{UPDATE_PROCESS}}

Create a clear, actionable SOP that ensures consistent execution of {{PROCESS_NAME}}.

Project Management

Project Kickoff Communication:

Create a project kickoff communication for {{PROJECT_NAME}}.

## Project Details:
- Project Name: {{PROJECT_NAME}}
- Project Manager: {{PM_NAME}}
- Duration: {{PROJECT_TIMELINE}}
- Budget: {{PROJECT_BUDGET}}
- Objective: {{PROJECT_GOAL}}

## Communication Elements:
1. **Project Overview:** Vision and importance
2. **Objectives:** Specific, measurable goals
3. **Team Roles:** Who's responsible for what
4. **Timeline:** Key milestones and deadlines
5. **Communication Plan:** How we'll stay aligned
6. **Success Criteria:** How we'll measure success
7. **Resource Allocation:** Tools and budget
8. **Risk Management:** Potential challenges

## Stakeholder Engagement:
- Executive Sponsor: {{SPONSOR_NAME}}
- Core Team: {{TEAM_MEMBERS}}
- Key Stakeholders: {{STAKEHOLDERS}}

## Next Steps:
1. Initial team meeting: {{MEETING_DATE}}
2. Project charter approval
3. Resource procurement
4. Communication cadence establishment

Create a comprehensive kickoff that aligns everyone on {{PROJECT_NAME}}'s success.

Executive Communication Examples

Board Presentation

Quarterly Board Update:

Create a quarterly board presentation for {{COMPANY_NAME}} Q{{QUARTER}} {{YEAR}}.

## Presentation Structure:
1. **Executive Summary:** Key achievements and challenges
2. **Financial Performance:** Revenue, costs, profitability vs. targets
3. **Market Position:** Competitive landscape and market share
4. **Operational Highlights:** Key metrics and improvements
5. **Strategic Initiatives:** Progress on major projects
6. **Risk Assessment:** Current threats and mitigation strategies
7. **Forward Look:** Q{{NEXT_QUARTER}} priorities and projections

## Key Metrics:
- Revenue: {{REVENUE_FIGURE}} vs. target of {{REVENUE_TARGET}}
- Growth Rate: {{GROWTH_RATE}}% {{COMPARISON_PERIOD}}
- Customer Metrics: {{CUSTOMER_METRICS}}
- Operational Efficiency: {{EFFICIENCY_METRICS}}

## Strategic Updates:
- {{STRATEGIC_INITIATIVE_1}}: {{PROGRESS_STATUS}}
- {{STRATEGIC_INITIATIVE_2}}: {{PROGRESS_STATUS}}
- {{STRATEGIC_INITIATIVE_3}}: {{PROGRESS_STATUS}}

## Investment Requests:
- {{INVESTMENT_AREA}}: {{AMOUNT}} for {{PURPOSE}}
- Expected ROI: {{ROI_PROJECTION}}
- Timeline: {{IMPLEMENTATION_TIMELINE}}

Create a concise, data-driven presentation that enables informed board decisions.

Internal Announcements

Company Update:

Write a company-wide update about {{ANNOUNCEMENT_TOPIC}}.

## Announcement Details:
- Topic: {{ANNOUNCEMENT_TOPIC}}
- Impact Level: {{IMPACT_SCOPE}}
- Effective Date: {{EFFECTIVE_DATE}}
- Audience: {{TARGET_AUDIENCE}}

## Communication Framework:
1. **Opening:** Clear statement of the announcement
2. **Context:** Why this decision/change is happening
3. **Details:** Specific information employees need
4. **Impact:** How this affects different groups
5. **Timeline:** Implementation schedule
6. **Support:** Resources available during transition
7. **Next Steps:** What employees should do
8. **Q&A:** Address anticipated questions

## Tone Considerations:
- Transparent and honest
- Empathetic to employee concerns
- Confident about the future
- Inclusive and respectful

## Follow-up Plan:
- Manager briefings: {{MANAGER_BRIEFING_DATE}}
- Employee Q&A sessions: {{QA_SCHEDULE}}
- Progress updates: {{UPDATE_FREQUENCY}}

Create an announcement that maintains trust while clearly communicating {{ANNOUNCEMENT_TOPIC}}.

Performance Management Examples

Performance Reviews

Annual Review Template:

Create an annual performance review for {{EMPLOYEE_NAME}} in the {{DEPARTMENT}} department.

## Employee Information:
- Name: {{EMPLOYEE_NAME}}
- Position: {{JOB_TITLE}}
- Department: {{DEPARTMENT}}
- Review Period: {{REVIEW_PERIOD}}
- Manager: {{MANAGER_NAME}}

## Review Structure:
1. **Goals Achievement:** Progress against {{ANNUAL_GOALS}}
2. **Core Competencies:** Assessment of key skills
3. **Behavioral Standards:** Alignment with company values
4. **Growth Areas:** Development opportunities
5. **Accomplishments:** Notable achievements this year
6. **Feedback:** 360-degree input summary
7. **Future Goals:** Objectives for {{NEXT_YEAR}}
8. **Development Plan:** Skills and career growth

## Performance Rating:
- Overall Performance: {{PERFORMANCE_RATING}}
- Key Strengths: {{TOP_STRENGTHS}}
- Development Areas: {{IMPROVEMENT_AREAS}}

## Career Development:
- Career Interests: {{CAREER_ASPIRATIONS}}
- Skill Gaps: {{SKILL_DEVELOPMENT_NEEDS}}
- Growth Opportunities: {{GROWTH_PATHS}}

Create a comprehensive review that recognizes {{EMPLOYEE_NAME}}'s contributions and supports their continued growth.

Crisis Communication Examples

Crisis Response

Crisis Communication Plan:

Develop a crisis communication response for {{CRISIS_TYPE}} affecting {{COMPANY_NAME}}.

## Crisis Details:
- Type: {{CRISIS_TYPE}}
- Scope: {{IMPACT_SCOPE}}
- Severity: {{CRISIS_LEVEL}}
- Timeline: {{CRISIS_TIMELINE}}

## Communication Strategy:
1. **Immediate Response:** First 24 hours
2. **Stakeholder Mapping:** Who needs to know what when
3. **Key Messages:** Core points for each audience
4. **Channel Strategy:** How we'll communicate
5. **Spokesperson Assignment:** Who speaks for the company
6. **Monitoring Plan:** How we'll track response
7. **Recovery Communication:** Rebuilding trust

## Audience-Specific Messages:
- Employees: {{EMPLOYEE_MESSAGE}}
- Customers: {{CUSTOMER_MESSAGE}}
- Media: {{MEDIA_MESSAGE}}
- Investors: {{INVESTOR_MESSAGE}}

## Communication Principles:
- Transparency and honesty
- Empathy and responsibility
- Clear action steps
- Regular updates

Create a communication plan that protects {{COMPANY_NAME}}'s reputation while addressing stakeholder concerns.

Variable Definitions

These examples use common business variables that you can customize for your organization:

Company Information

• {{COMPANY_NAME}} - Your company name
• {{INDUSTRY}} - Your industry sector
• {{BRAND_VOICE}} - Your brand personality
• {{VALUE_PROPOSITION}} - Your unique value

Customer Data

• {{CUSTOMER_NAME}} - Individual customer name
• {{CUSTOMER_TYPE}} - Customer segment
• {{ACCOUNT_LEVEL}} - Service tier
• {{CUSTOMER_INDUSTRY}} - Customer’s industry

Product Information

• {{PRODUCT_NAME}} - Specific product
• {{PRODUCT_SERVICE}} - Offering type
• {{KEY_FEATURES}} - Main capabilities
• {{MAIN_BENEFIT}} - Primary value

Communication Variables

• {{TONE}} - Communication tone
• {{AUDIENCE}} - Target audience
• {{CALL_TO_ACTION}} - Desired action
• {{URGENCY_LEVEL}} - Time sensitivity

Getting Started

1. Choose a Template: Select an example that matches your use case
2. Customize Variables: Replace placeholders with your specific information
3. Test and Refine: Try the prompt and adjust based on results
4. Save as Template: Store successful prompts for future use
5. Share with Team: Enable consistent communication across your organization

These business examples provide a foundation for professional communication across all departments. Adapt them to match your company’s style, industry requirements, and specific use cases.